Introduction

These general regulations (hereinafter referred to as the “General Regulations”), to be signed together with the submission of the relevant application form governs the running of the exhibition called “Bricoday” (hereinafter referred to as the “Exhibition”).

1. Name and Objective of the Exhibition

Bricoday is an exhibition dedicated to business operators for the b2b market of DIY, home decoration, outdoor, tools and equipment.

2. Organizers

Bricoday is organized by EpE Edizioni Srl (hereinafter referred to as “Organizers”). The Organizing Secretariat is headquartered in Via Spezia, 33 – 20142 Milano, Italy. Tel. (+39) 02 89501604 – e-mail segreteria@bricoday.it

3.        Place, date and duration of the Exhibition  

Bricoday will be held from 24th to 25th of September 2025 in halls 22 and 24 of the fairgrounds situated in Rho (Milano), Italy, Strada Statale del Sempione 28 (hereinafter referred to as “Fairgrounds”).

Admission to the Exhibition is reserved to trade operators, only upon registration on the website bricoday.com.

The opening hours of the Exhibition are:

– visitors: from 9.00 am to 6.00 pm on Wednesday 24th; from 9.00 am to 5.00 pm on Thursday 25th of September

– exhibitors: from 8.30 am to 7.00 pm on Wednesday 24th; from 8.30 am to 6.00 pm on Thursday 25th of September.

During the opening hours, the booths and products on display shall not be covered up and the Exhibitors shall guarantee the presence of their own staff at the booths. Under no circumstances may exhibitors remove items from the exhibition halls prior to 5.00 p.m. on Thursday, 25th of September. The opening hours may be subject to change. The Organizers reserve the right to change the dates, place and duration of the exhibition or to postpone it, without Exhibitors having any right to claim compensation.

4. Exhibitors passes and ID check

For security reasons exhibitors must be provided with exhibitor passes for the duration of the Exhibition. The passes are strictly personal and non-transferable. Exhibitors without passes will not be allowed to access the exhibition halls.

Exhibitors should carry and produce on request of the Organizers a personal photo-ID (e.g. passport, photo-ID driving licence, national identity card).

5.        Participation and payment of the exhibiting fee

To register for the fair, the Registration form, fully filled in and signed, must be submitted to the Organizers.

The total amount for participation in Bricoday shall be paid in instalments, as follows:

•   First advance payment to be paid upon registration

•   Second advance payment, to be paid by March 31st, 2025 (any participants registering after this date will be required to pay the two advance payments together, as a single amount, upon registration)

•   Balance, to be paid by July 31st, 2025 (any participants registering after this date will be required to pay the full amount upon registration).

Immediately after submission of the Registration form, the Exhibitor will receive an invoice from the Organizers relating to the first advance payment for the booth; this shall be paid no later than the date indicated on the invoice. The request of participation will be considered accepted only upon receipt of the payment, without which the setting up of the booth it will not be possible.

The Organizers reserve the right to notify the Exhibitor of the refusal or revocation of admission to the Exhibition if, following internal checks, they consider the presence of the Exhibitor incompatible with the proper admission to the Event and the establishment of a contractual relationship with the Organizers. In this case, the Organizers are not obliged to give reasons for their decisions.

6.        Co-exhibitors

Booth areas are generally sold as a whole and to a single party. The Exhibitor is therefore prohibited from moving, swapping or sharing the exhibition area, and from putting all or some of it at the disposal of third parties, without prior authorisation from the Organizers. For use of the exhibition space by another company, with its own products and staff (co-exhibitor), will be applied a fee based on the booth area of the main Exhibitor.

7.        Right of withdrawal

Exhibitors have the right to withdraw from the present contract. This right must be exercised by and no later than July 31st, 2025 by notifying the Organisizers. Exercise of the right of withdrawal by an Exhibitor entitles EpE Edizioni Srl to withhold the amounts corresponding to the first advance payment (for cancellations received before March 31st, 2025) or first and second advance payments (for cancellations received before July 31st, 2025). Any Exhibitor not exercising the right of withdrawal by the deadline of July 31st, 2025 will be required to pay the full amount for participation in the event.

8.        Force majeure

In the event of force majeure or other circumstances linked to events beyond the control of the Organizers, the planned dates for the Exhibition may be changed without the Exhibitor having the faculty to withdraw from or otherwise terminate this contract and free itself from the obligations herein undertaken, provided that the sums paid by the same will be considered valid for the new dates. If the Exhibitor is unable to participate in the new dates, EpE Edizioni Srl will have the right to withhold the first advance payment as compensation, while any excess will be returned to the Exhibitor. Nothing else will be due to the Exhibitor for any reason whatsoever (compensation, reimbursement of expenses, compensation for damage).

9.        Modification to the exhibition halls

The Organizers reserve the right to modify the floor plan of the exhibition halls and to change the position of booths, when requested to do so by Fiera Milano, the fire protection authorities or the local authorities.

10.     Technical Regulations

The Exhibitors shall comply with the provisions and regulations issued by Fiera Milano, and with all the legal provisions in force within the exhibition halls. The Technical Regulations is a guide containing rules for stand setting up and dismantling and activities related to exhibiting; indications and prohibitions for the purpose of Safety, Fire and Accident Prevention; rules for access and circulation in the Fairground.

It will be made available to all Exhibitors before the exhibition. The Organizers will allow the Exhibitors adequate time for setting up the booths and for making all the technical connections, as well as for dismantling them and removing all their displayed products and other materials.

11.     Safety

All materials used to construct, decorate or cover the booths must be made of flame-retardant materials. Exhibitors shall follow any instructions issued by the Organizers, by the owners of the exhibition halls, or by any other authority. The Organizers will look after general safety inside the hall. However, it is the Exhibitors’ responsibility to ensure the safety of their own booths and they are advised, in particular, to secure lights and any movable objects, and to mark their exhibition space with tape.

12.     Cleaning and waste management

Cleaning of halls and booths will be responsibility of the Organizers and will be carried out by an officially appointed company after the closing of the halls. The booths cleaning service includes: cleaning of the floor and any coatings (e.g. carpet, excluding washing and removing stains or traces from it) and emptying waste baskets. It is the exhibitor’s obligation to remove bulky waste, managing it according to current regulations. The Exhibitor or its representatives who have specific needs in relation to waste disposal or cleaning of their booths should contact the Organizers.

13.     General surveillance – Fire Prevention

General surveillance of the halls is managed by Fiera Milano, which is also responsible for fire prevention measures. Fiera Milano Technical Regulations specifies the rules to which exhibitors must conform in order to cooperate with the prevention itself. Exhibitors are responsible for custody and surveillance of their own booth and contents during the opening hours of the halls, both during the exhibition and when setting up and dismantling booth Company personnel are therefore recommended to be present at the stand on time at the opening time of the halls and until the last moment of the evening closing. Valuable objects, which are easily removable, should be closed in drawers or wardrobes every evening. The Organizer and Fiera Milano assume no responsibility for goods, materials and anything else left unattended by exhibitors in the Exhibition Centre. For parking within the Fairground: the Organizer and Fiera Milano assume no responsibility for custody or for damage or theft for vehicles parked within the exhibition centre. Parking is permitted for vehicles with a special permit only in the parking spaces and during the opening hours of the Fairground.

14. “All Risks” Policy – goods of Exhibitors and Co-exhibitors

The Exhibitor/co-Exhibitor must have an All Risks policy on the whole value of goods, machinery, equipment and fittings taken into and/or used in Fiera Milano fairground with a waiver of right to claim compensation towards Fondazione Fiera Milano, Fiera Milano, their subsidiary and associated companies, the Organizers and any third party involved in the organization of the event.

The Organizers provide the Exhibitor/co-Exhibitor, free of charge, with an “All Risks” insurance with a limit of Euros 5.000,00, to cover all goods, machinery, fixtures, fittings and equipment brought to and/or used at the Exhibition Centre by Exhibitors/co-Exhibitors. Coverage includes the stipulation of 6% insurance exclusion for each claim in the event of theft, with a minimum of Euros 300,00.

The Organizers will not be liable for amounts less and/or equal to this amount.

15. Exhibition Catalogue

The Exhibition catalogue will report the details of Exhibitors and Co-exhibitors, regularly registered, received by June 30th, 2025.

The Organizers do not accept any responsibility for content, omissions and/or errors in printing the catalogue.

16.     Copyright

Anyone wishing to bring to the booth audio and video equipment and amplifiers, or other electrical equipment, for the purpose of transmitting sound recordings, showing videos or receiving visual images or sounds transmitted by means of electronic means, shall ensure, under their own responsibility and at their own expense, that they have obtained all the necessary licenses and authorizations required under copyright law or under legal provisions referring to violations of the rights of those who enjoy legal protection against unauthorized public performance or transmission of their recordings. The Organizers accept no responsibility in this regard; furthermore, the Organizers accept no liability for the consequences of non-compliance with the abovementioned rules.

17.     Noise control

Video equipment, loudspeaker systems, tape recorders, and film or slide projectors may be used as long as the noise level is low enough not to disturb visitors and other Exhibitors. The Organizers reserve the right to use their discretion with regard to acceptable noise levels. Live demonstrations of noisy machinery shall be limited to the strictly necessary, to avoid disturbing visitors and Exhibitors.

18.     Promotional activities

The distribution of promotional material, displaying of posters, and grouping of installations with advertising content may take place only within the perimeter of the booth, and is not permitted anywhere else in the exhibition halls or exhibition centre. This restriction also applies to anyone showing advertising material, on signs, clothing, etc., who, therefore, may not circulate outside their exhibition area. No advertising may violate current legislation or good taste, nor be of an ideological or political nature. The Organizers reserve the right to prohibit the display or distribution of advertising material that could cause offence, and to confiscate all such material for the entire duration of the exhibition.

19.     Intellectual and industrial property protection rights

The Organizers do not accept or approve Exhibitors who, through the production, sale, possession, distribution or advertising of their products, violate intellectual or industrial property rights or violate laws that protect these rights. In the event that an exhibiting company violates such laws, as evidenced by the enforceable judgment of a court with competent jurisdiction, the Organizers have the right to exclude such exhibitors from any and all events organized by them in the future, if they believe, in their absolute discretion, that there is a possibility that any repeated or new infringement of intellectual and/or industrial property rights may occur.

By signing the Registration Form, the Exhibitor assumes all criminal and civil liability in relation to what is displayed on its booth, including the company name and any other identifying element – simultaneously disregarding the Organizers and Fiera Milano – if other subjects claim industrial and/or intellectual property or other rights on what is displayed.

20. Pictures and recording

Photographers and official video operators will take pictures, film and/or broadcast videos during the Exhibition. Each participant authorizes such pictures and recordings and allows the Organizers to use the images, appearances and voice of the participant for archiving and promotional purposes through any means of communication, without liability, compensation or recognition for the participant.

21. Processing of the Exhibitor’s Personal Data

For the full information on data processing pursuant to GDPR – Reg. EU 679/2016, please see Annex A.

22.     Applicable Law/Jurisdiction

The Registration form, the general regulations and any other agreement or contract relating to the Exhibition are governed by the Italian law. The Court of Milan has exclusive jurisdiction over disputes arising from the aforementioned contractual relationships.

INFORMATION ON THE PROCESSING OF PERSONAL DATA
(Annex A of the General Regulations of the Exhibition Bricoday)

In compliance with art. 13 of the Regulation (EU) 679/2019 – General Data Protection Regulation (hereinafter “GDPR”), EpE Edizioni Srl (hereinafter referred to as the “Company” or the “Data Controller”) intends to provide information regarding the processing of personal data related to the representatives, exponents, managers and/or contacts of the Exhibitor (the “Personal Data”), indicated in the Registration Form of Bricoday, or acquired within the scope of the Exhibition (including any photographs or video recordings) or while using the requested services.

1) Personal Data are collected and processed by our Company, EpE Edizioni Srl, as the Data Controller, which can be contacted at the following addresses: EpE Edizioni Srl via Spezia, 33 – 20142 Milano, Italy. Tel. (+39) 02 89501604 – segreteria@bricoday.it

2) Personal Data are processed for the purposes and on the basis of the assumptions set out below:

evaluation of the exhibitor’s Registration form and, if accepted, settlement and enforcement of the contract relating to the exhibitor’s participation in the exhibition and to the provision of the services required by the Exhibitor itself, as well as for the fulfilment of the related regulatory, accounting and fiscal obligations and for implementing the administrative, organizational and technical activities necessary for the provision of each service, according to the relative contractual conditions or conditions of use.

For these purposes the Personal Data (identification data, contact details, services requested and used, payment data, reference company, qualification, etc.), acquired in the ways indicated above, is therefore necessary for the execution of the Exhibitor’s request to be admitted to the Exhibition and of the related contract concerning its participation , as well as the provision of the requested services, for the fulfilment of the related legal obligations and for the pursuit of the Company’s legitimate interests in carrying out the aforementioned administrative, organizational, technical and security activities related to the provision of services, the management of the relationship with the Exhibitor and of its participation to the Exhibition. The provision of the requested Personal Data is compulsory or in any case necessary for the aforementioned purposes and any failure to provide them, even partially, would make it impossible to admit the Exhibitor to the Exhibition and to activate and provide the requested services. The Exhibitor may also freely decide to provide some additional data, such as additional telephone numbers and information about the company it belongs to, which may be used to improve or customize the service, as well as to facilitate contacts and communications with the Company: the release of additional data is optional for these last purposes and their non-release shall not affect the participation in the Exhibition and the use of the requested service.

For the purposes described above, the Personal Data are processed by the Company also with electronic instruments, mainly computerized procedures and methods suitable to ensure the security and confidentiality of the data, and may be stored for the duration of the Exhibition and of the requested service(s), and, upon their termination, for the time set forth by the regulations in force for administrative, accounting and fiscal purposes, as well as, in the event of disputes or controversies, according to the prescription terms of the related exercisable rights.

3) For the purposes described above, at point 2), Personal Data may also:

1. a) be known by employees and collaborators of the Company authorized to do so and belonging to the structures responsible for carrying out administrative, technical and security activities related to the provision of the requested service(s) and to the organization and management of the Exhibition;
2. b) be circulated also through the website and catalogues of the Event, on the basis of the obligations set forth in the relative contract or in the case of a request by the Exhibitor.

4) The e-mail and postal address indicated in the Registration Form may be used by the Company to forward the Exhibition’s newsletter, as well as to send notifications regarding further editions of this or other similar events organized by the Company.

5) The provisions of the GDPR (articles 15-22) ensure that the Data Subject (i.e. the natural person to whom the Personal Data refer) has the right to access at any time the Personal Data concerning him or her, or to rectify or supplement them in case they are inaccurate or incomplete, to erase them or to obtain a restriction of their processing if the conditions are met, to object to their processing for reasons related to the particular situation of the Data Subject and in any case to their processing for direct marketing purposes, to request the portability of the data provided, where they are processed automatically for the implementation of the contract or on the basis of the consent of the person concerned.

In order to exercise these rights and for any further information or request regarding the processing of Personal Data, the interested party may contact EpE Edizioni Srl at the postal and e-mail addresses indicated above (see point 1 of the General Regulations).